Disclaimer: This article is for informational purposes only and does not constitute legal advice. Always consult a qualified attorney for advice tailored to your situation.
Detailed Answer
In Arizona, you can correct or clarify a law enforcement report by following two key steps: first, contact the responding officer or agency informally; second, submit a formal request under Arizona’s public records amendment statute.
1. Obtain and Review the Police Report
First, request a copy of the report from the agency’s Records Division or Public Information Office. You may need the incident number, date, and location. Agencies generally charge a nominal fee for copies.
2. Informal Contact with the Responding Officer or Agency
- Find the non-emergency phone number for the agency’s precinct or station.
- Ask the Records Division or dispatcher for the name and badge number of the responding officer.
- Call or visit the station, explain the discrepancy, and provide any supporting documents.
- Ask the officer if they can note the correction or prepare a supplemental report.
3. Formal Request to Amend Under A.R.S. § 39-121.03
If informal efforts do not resolve your concerns, file a written request to amend the report under A.R.S. § 39-121.03. Your request should include:
- Your name and contact information.
- A clear description of the report and the specific entries you want corrected.
- Reasons why the information is incorrect and any supporting evidence (photos, witness statements).
- A statement that you are requesting an amendment under A.R.S. § 39-121.03.
Mail or deliver this request to the agency’s public records officer. The agency must respond in writing, typically within 15 business days.
4. Agency Response and Appeal
- If the agency approves your request, they will amend the report and provide you with a certified copy.
- If the agency denies your request, you may request an internal hearing or appeal to the agency head.
- If the agency still refuses, you can file a petition for judicial review in Arizona Superior Court within 90 days.
Helpful Hints
- Keep detailed records of all communications, including dates, names, and reference numbers.
- Send formal requests via certified mail to track receipt.
- Gather supporting evidence before contacting the agency.
- Act promptly: outline your timeline and follow up if you don’t receive a timely response.
- Consider consulting an attorney if the corrections are critical or if the agency refuses to cooperate.