Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult a qualified attorney to address your specific situation.
Detailed Answer
At the outset of estate administration in Connecticut, gathering key documents ensures a smooth probate process. The following items are essential:
- Original Will and Codicils: Submit the decedent’s original will and any codicils when you file the Application for Appointment of Fiduciary under CT Gen. Stat. §45a-279. [§45a-279]
- Death Certificates: Order multiple certified copies from the Connecticut Department of Public Health. Provide them to banks, insurers, and government agencies. (Connecticut Vital Records)
- Application for Appointment of Fiduciary (Form PC-201): Complete and file this form with the probate court to request letters testamentary or administration.
- Surety Bond or Waiver: Unless the will expressly waives a bond, the probate court may require a surety bond per CT Gen. Stat. §45a-291. [§45a-291]
- Affidavit of Heirs and Next of Kin: Identify all beneficiaries and heirs. The court uses this to confirm intestate succession or locate contingent beneficiaries.
- Inventory and Appraisal of Assets: Prepare a detailed list of real estate, bank accounts, investments, personal property, and business interests with valuations as of the date of death.
- Property Deeds, Titles, and Account Statements: Include deeds for real estate, titles for vehicles, and statements for brokerage, retirement, and bank accounts.
- Trust Documents: If the decedent created a trust, provide the trust instrument and any amendments.
- Insurance Policies and Retirement Account Records: Locate life insurance, IRAs, 401(k)s, pensions, annuities, and their beneficiary designation forms.
- Marriage Certificates and Divorce Decrees: Establish spousal rights and verify any prenuptial agreements or settlements.
- Birth Certificates: Use for minors or to confirm relationships among heirs.
- Tax Returns: Gather the decedent’s federal and state tax returns for the past 3–5 years to assist with estate tax filings and asset valuation.
- Outstanding Liabilities: Compile mortgages, credit card statements, personal loans, and other debts to determine estate obligations.
Helpful Hints
- Order at least 5–10 certified death certificates early to avoid delays.
- Check safe deposit boxes immediately after obtaining court authorization.
- Keep originals and copies organized by category in clearly labeled folders.
- Review beneficiary designations on life insurance and retirement accounts for updates.
- Stay in contact with the probate court clerk for form updates, fees, and filing deadlines.