Detailed Answer
Under Hawaii law, verifying every individual or entity with an interest in real property requires collecting and reviewing specific documents for each type of stakeholder. All instruments affecting title must be properly executed, notarized, and recorded in triplicate with the Bureau of Conveyances (HRS Chapter 502).
1. Individual Owners
- Full legal name and any former names
- Government-issued photo ID (e.g., driver’s license or passport)
- Copy of the recorded deed or certificate of title demonstrating ownership (HRS §502-42)
2. Married Couples
- Spouse’s full legal name
- Marriage certificate if names differ
- Spousal joinder or consent clause in the deed when required (HRS §502-9)
3. Trusts
- Trust name and date of creation
- Full trust agreement and any amendments
- Certificate of trust signed by the trustee
4. Corporations and LLCs
- Official entity name and state of formation
- Articles of incorporation or organization
- Certificate of good standing from the Hawaii Department of Commerce and Consumer Affairs
- Corporate resolution or operating agreement authorizing the conveyance
5. Partnerships
- Partnership name and type (general or limited)
- Partnership agreement
- Registration certificate for limited partnerships
6. Power of Attorney
- Original or certified copy of the power of attorney document
- Notarized signature page
- Verification that the POA remains effective under the Uniform Power of Attorney Act (HRS §551A-119)
In addition to the above, confirm the legal description matches the current survey and review any liens or encumbrances. Title examiners often use the grantor/grantee index and tract index at the Bureau of Conveyances to trace prior interests.
Disclaimer: This article is for informational purposes only and does not constitute legal advice. Consult a licensed Hawaii attorney for guidance specific to your situation.
Helpful Hints
- Perform a full title search using the Bureau of Conveyances online index.
- Obtain certified copies of all recorded documents for accuracy.
- Verify the current mailing address and contact details for every owner.
- Ensure power of attorney forms have not expired or been revoked.
- Check county records for any unrecorded easements or liens.
- Retain both electronic and hard copies of all verification documents.