Disclaimer: This article is for educational purposes only and does not constitute legal advice. Consult a qualified attorney for advice specific to your situation.
Detailed Answer
After the court appoints you as personal representative under Indiana probate law (IC 29-1-7-1), you must obtain an Employer Identification Number (EIN) for the estate. The IRS issues EINs for estates to handle federal tax reporting and to open estate accounts. Follow these steps:
- Gather Required Documents: You’ll need the estate’s legal name (e.g., “Estate of Jane Doe”), the decedent’s Social Security Number (SSN) and date of death, plus your name, SSN, and the date you were appointed by the court. Keep your Letters of Administration or testamentary handy.
- Complete IRS Form SS-4: Fill out Form SS-4, Application for Employer Identification Number. Access the form and instructions here: Form SS-4.
- Apply Online: The fastest method is online. Visit the IRS EIN Online Assistant at irs.gov/ein. You’ll receive your EIN immediately upon verification.
- Apply by Fax or Mail: Fax the completed SS-4 to 855-641-6935 (domestic) or 304-707-9471 (international). Or mail it to:
Internal Revenue Service
Attn: EIN Operation, Cincinnati, OH 45999. Expect 4–5 weeks for processing by mail. - Record and Use the EIN: Once issued, use this EIN on Form 1041 (U.S. Income Tax Return for Estates and Trusts), to open estate bank accounts, and to manage estate debts.
Under Indiana law, a personal representative must prudently manage estate assets and file required tax returns. The EIN helps separate estate finances from your personal account and limits personal liability. For more on fiduciary duties, see IC 29-1-14.
Helpful Hints
- Apply for the EIN promptly after your court appointment to avoid delays in estate administration.
- Use a secure internet connection when applying online to protect personal data.
- Keep copies of the completed SS-4 and the IRS confirmation notice in the estate file.
- Ensure you list the estate as a separate taxpayer to prevent mixing assets.
- If you have questions, call the IRS Business & Specialty Tax Line at 800-829-4933.