Disclaimer: This article is for informational purposes only and does not constitute legal advice.
Detailed Answer
Under Iowa law, a personal representative (also known as an executor or administrator) must keep heirs informed and carry out key duties after a person’s death. The requirements fall into four main categories: notice, inventory, accounting, and distribution.
- Notice of Appointment and Qualification
Within 60 days of appointment, the personal representative must serve a copy of the notice of qualification on all heirs and devisees. This notice informs them of their potential interests and the name and address of the representative. See Iowa Code §633.92(2). - Inventory and Appraisement
The personal representative must file a complete inventory of estate assets with the clerk of court within 60 days after appointment. This document lists all real and personal property, its value, and any offsets. Beneficiaries and heirs can review this inventory to verify estate holdings. See Iowa Code §633.270. - Periodic and Final Accounting
The representative must keep accurate records of all receipts, disbursements, and transactions involving estate assets. When ordered by the court or upon petition by an interested party, the representative must provide a written accounting showing how funds were managed and distributed. See Iowa Code §633.450 and §633.276. - Asset Distribution
After paying valid debts, taxes, and expenses, the personal representative must distribute the remaining assets to heirs and devisees according to the will or Iowa’s intestacy rules if there is no will. The representative must provide heirs with notice of distribution and a statement showing how their shares were calculated. See Iowa Code §633.38.
Throughout the process, the personal representative owes a fiduciary duty of loyalty and care. They must act in good faith, avoid conflicts of interest, and keep heirs reasonably informed of significant developments.
Helpful Hints
- Mark the 60-day deadlines for notice and inventory to ensure timely compliance.
- Request copies of filings (inventory, notices, accountings) from the court clerk to stay informed.
- Keep all estate-related receipts, bank statements, and invoices organized for accurate accounting.
- If you suspect mismanagement, you can petition the court for an order to compel information or remove the representative.
- Consult an Iowa probate attorney if you need help interpreting estate documents or statutes.