Disclaimer: This article is for educational purposes and does not constitute legal advice.
Detailed Answer
Before you start estate administration in Kentucky, gather key documents. Organizing these materials speeds the probate process under KRS Chapter 396.
1. Death Certificate
Obtain multiple certified copies of the death certificate. You need them to notify banks, transfer assets, and close accounts. You can order copies from the Kentucky Office of Vital Statistics.
2. Last Will and Testament and Codicils
If the decedent had a will, find the original signed document and any codicils. KRS 395.010 outlines the requirements for a valid will.
3. Letters Testamentary or Letters of Administration
After you file the will with the county probate court, the court issues Letters Testamentary (if there is a will) or Letters of Administration (if no will). These letters give you legal authority to act as executor or administrator. See KRS 396.020.
4. Asset Documentation
- Real estate deeds and titles
- Bank and brokerage statements
- Retirement account statements
- Life insurance policies and beneficiary designations
- Titles for vehicles, boats, and other titled property
5. Liability Records
Gather statements for mortgages, credit cards, loans, and medical bills. You must list debts in the estate inventory.
6. Tax Records
Collect the decedent’s federal and state tax returns for the last 3–5 years. The IRS may require them to issue a taxpayer identification number for the estate (EIN).
7. Appraisals and Valuations
Get professional appraisals for real property or valuable personal property. Courts may require these values to calculate estate taxes or to distribute assets fairly.
Helpful Hints
- Keep documents in a secure, organized folder or digital file.
- Request 5–10 certified death certificates to cover banks, insurance companies, and government agencies.
- Work with the probate clerk early to understand local court requirements.
- Consult a qualified probate attorney if the estate has complex assets or debts.
- Monitor deadlines for estate tax returns and creditor claims.