Disclaimer: This article is for educational purposes only and does not constitute legal advice. Consult a qualified attorney for guidance regarding your individual situation.
Detailed Answer
Under Wyoming law, verifying all individuals with an interest in real property requires gathering accurate identity information, ownership documentation, and authorization records. Below are the key requirements:
1. Full Legal Names and Aliases
Obtain each individual’s full legal name and any known aliases. Ensure spelling matches public and recorded records. Statutory definitions and name requirements appear in W.S. 34-1-101 (definitions) and W.S. 34-1-104 (name form and spelling).
2. Government-Issued Photo Identification
Collect a current, government-issued photo ID (Wyoming driver’s license, state ID, or U.S. passport). The ID must show the individual’s full name, photo, and date of birth. Retain copies for your records. Matching signatures on conveyance documents are required under W.S. 34-1-111.
3. Social Security or Tax Identification Number
Record the Social Security number (SSN) or employer identification number (EIN) for each individual. Title companies and lenders use these identifiers for lien searches, tax reporting, and fraud prevention.
4. Proof of Ownership Interest
Provide copies of recorded deeds, affidavits, or title insurance policies showing each person’s interest. Wyoming requires deeds to be executed, acknowledged, and recorded in the proper county (W.S. 34-1-155).
5. Organizational Documents for Entities
If a business entity holds an interest, gather:
- Articles of Organization or Incorporation.
- Operating Agreement or Bylaws.
- Certificate of Good Standing from the Wyoming Secretary of State.
- List of authorized signatories with matching government-issued IDs.
6. Trust Documents and Powers of Attorney
For trust-owned property, request the trust agreement, certificate of trust, and trustee authorization. If someone acts under power of attorney, obtain a notarized POA and verify its validity under Wyoming law.
Helpful Hints
- Confirm ID documents are unexpired and legible.
- Cross-verify names and signatures with recorded instruments.
- Organize documents in a secure file for title searches and audits.
- Obtain recent corporate minutes or certificates to confirm entity authority.
- Check with the county recorder for any additional local filing requirements.